5users
Two to three working days
A founder, a few staff and a shared inbox. Cutover on an evening, everyone signed in the next morning.
Email and data migration
Move your email and files from any platform, without losing a message.
Microsoft 365, Google Workspace, Exchange, cPanel and IMAP hosting, Zoho, Dropbox, Box, OneDrive and SharePoint. We move mail, calendars, contacts, files and shared drives while your team keeps working, switch over in a window you choose, and close only when the counts match on both sides.
From Microsoft, Zoho or Dropbox
To Workspace or Microsoft 365Platforms we migrate
The platforms your data lives on today.
Microsoft 365Exchange
OneDrive
SharePoint
TeamsGmail
Google WorkspaceGoogle DriveZoho Mail
cPanel
GoDaddyDropbox
BoxProduct names and logos belong to their respective owners. Guanacos Tech is an independent consultancy; we run each vendor's own migration tools as a service.
The routes we run
From where you are to where you are going.
Most moves we run end in Google Workspace or Microsoft 365. Each route has its own tools, limits and losses, so each has its own page.
Microsoft 365Workspace
Microsoft 365 or Exchange to Google Workspace
Mailboxes, calendars, contacts and tasks, OneDrive to My Drive, SharePoint sites to shared drives, Teams channels to Chat spaces.
See this route →cPanel, GoDaddy, ZohoWorkspace
Hosting email to Google Workspace
Mail from cPanel, GoDaddy, Hostinger, HostGator, Zoho Mail or any IMAP server, with the folder tree kept as labels and the domain authenticated properly.
See this route →WorkspaceMicrosoft 365
Google Workspace to Microsoft 365
Gmail, calendars and contacts into Exchange Online, Drive and shared drives into OneDrive and SharePoint, Docs converted to Office files.
See this route → Tenant ATenant BTenant to tenant
Workspace to Workspace or Microsoft 365 to Microsoft 365, for an acquisition, a split, a rebrand or a domain change.
See this route →Dropbox, Box, OneDriveDrive
File and shared drive migration
Dropbox, Box, OneDrive and SharePoint into Google Drive and shared drives, or into OneDrive and SharePoint, with sharing mapped by user and group.
See this route →Exchange serverThe cloud
Exchange on-premises to the cloud
Retiring the server in the closet: mailboxes and calendars to Google Workspace or Microsoft 365, file shares to Drive or SharePoint, in stages if needed.
See this route →What we move
Not just the inbox. Everything your team works from.
A migration that moves mail and forgets the shared drive is half a migration. This is what goes where on the two most common destinations.
| What | Into Google Workspace | Into Microsoft 365 |
|---|---|---|
| Full history; Outlook folders become Gmail labels | Full history; Gmail labels become folders | |
| Calendars | Events including recurring ones; Teams meeting links kept as links | Events and attendees; room bookings and shared calendars rebuilt by hand |
| Contacts and tasks | Contacts, and Microsoft To Do tasks from Exchange Online | Contacts (up to three addresses each) |
| Shared mailboxes and groups | Shared mailboxes become Collaborative Inboxes; distribution lists become Google Groups | Google Groups become distribution lists or Microsoft 365 groups |
| Personal files | OneDrive and Dropbox to each user's My Drive, in their existing format | My Drive to OneDrive; Docs, Sheets and Slides converted to Word, Excel and PowerPoint |
| Team files | SharePoint sites, Dropbox team folders and Box to shared drives | Shared drives to SharePoint sites or Teams |
| Sharing and permissions | Mapped by user and group from an identity map | Shared drive permissions mapped; file-level sharing on request |
| Chat | Teams channels become Google Chat spaces | Planned per project |
Based on Google's and Microsoft's own migration documentation, checked October 2026. Limits change; we confirm them for your tenant during discovery.
What usually does not survive
The losses, named before we start.
Every vendor tool leaves something behind. Knowing it up front is the difference between a plan and a surprise on Monday morning.
- Previous file versionsGoogle's tools import the current version of OneDrive, SharePoint and Dropbox files. If a version history matters, we export it first.
- Outlook rules and calendar permissionsThey need Google's advanced import method, or we rebuild the ones that still matter as Gmail filters and sharing.
- Dropbox Paper and SharePoint listsNot migrated by the vendor tools. We export them to documents or sheets your team can keep.
- Very large messages and long folder pathsMessages over the destination's size limit and very deep folder paths are listed per user, so nobody wonders where they went.
- Files owned by outsidersItems shared with you by people outside the company stay with their owner. We list them so they can be re-shared.
- Rules arriving switched offMicrosoft's Gmail import brings filters across as Outlook rules that start disabled. We switch on the ones you still use.
Every route, the same order.
The tool changes with the route. The sequence does not, and it is what keeps mail flowing.
Inventory
Every user, alias, shared mailbox, group, calendar resource, file library and integration that sends mail, with sizes, and the losses list for your route.
Identity first
Accounts, aliases and groups created and licensed on the destination before any data moves. The vendor tools need them to exist.
Authentication before the switch
The destination's SPF and DKIM published while the old system is still authorized, so receivers trust the new platform from its first message.
Pilot, then seed
A few users first, then the bulk of the history copied in the background while everyone keeps working on the old system.
Cutover in your window
MX changed at the hour you choose, both sides receiving during the switch, and a final sync of whatever arrived in the last hours.
Reconcile and hand off
Message and file counts compared per user on both sides, the old system kept read-only for a period you set, and a one-page runbook for your next admin.
Timeline and pricing
How long it takes, and how the price is set.
Typical calendar time from kickoff to reconciled hand-off for mail, calendars and contacts. Large file libraries add seeding time in the background, not downtime.
25users
About one week
Groups, shared mailboxes and a file library come into play. One seeding pass, one evening or weekend cutover.
100users
Two to three weeks
Seeded in waves by department with a pilot group first. The MX change still happens once, in one window.
- One fixed price per migration. Set after the discovery call from the number of users, the sources and the file volume. It changes only if the scope does.
- Licences are yours. You buy Google Workspace or Microsoft 365 directly on the plan that fits. We advise on the tier; we do not resell it.
- Included. Planning, data migration, DNS and email authentication, the cutover window, reconciliation, a sign-in session for your team and thirty days of questions afterwards.
How we scope, quote and invoice is on how we work.
Before you decide
Straight answers.
Which platforms do you migrate?
Microsoft 365, Exchange Online and on-premises, Google Workspace, personal Gmail, cPanel, GoDaddy, Hostinger and Zoho mail, and OneDrive, SharePoint, Google Drive, Dropbox and Box files.
Will we lose email?
No. The old system keeps receiving until MX changes, both sides receive during the switch, a final sync catches the last hours, and counts are compared before we close.
Do people need to do anything?
Sign in once, set up 2-step verification, and attend a short session. Their mail, folders, calendar and files are already there.
Is anything deleted on the old system?
Not by us. Google's import tools and Microsoft's Migration Manager copy the data. The old system stays read-only for a period you choose, then we help you close it.
What about our email reputation?
SPF, DKIM and DMARC go live on the destination as part of the move. Our email deliverability service continues from there if you want it.
Are you a reseller?
No. Guanacos Tech is an independent consultancy with Google-certified engineers. You buy the licences, we do the work, and we answer to you.
Tell us where you are and where you are going.
Thirty minutes, free. Bring the user count, the current platform and roughly how much is in the shared files, and you leave with a route, the known losses and a fixed price.